Registration

Important Information Regarding Registration

• The party planning course must be completed by the party host prior to registering a party, which explains the necessary steps to be a host. You only have to do the party planning course once an academic year.
• Student groups intending to host or co-host a party must register a party via the Party Registration form so that relevant stakeholder groups (SUPER, FSL, ResEd, etc.) are aware of the event and can support planning if needed.
• Student groups must identify any other student group(s) co-hosting a party and a coordinator from each co-hosting group on the party registration form.
• Party approvals occur weekly, every Tuesday. Therefore, deadlines for form submission are:
  • If your event is Thursday through Sunday, this form must be submitted by that Monday night.
  • If your event is Monday through Wednesday, this form must be submitted by the Monday night of the week prior.
• Harm reduction plans are on file here for most houses and should be followed by party hosts. A harm reduction plan is assumed based on the party size listed and are designed to describe the best and safest way to host a party in the space. If your party has additional elements that are not covered by the existing harm reduction plans, such as any deviations from the existing plan (additional bar areas, different venue, specific decorations, musical events, party rentals, etc.), please list that in the event description section of the party registration form. The harm reduction plan on file includes:
  • Information about sober monitors including 1) the number of sober monitors, 2) a description of the sober monitors’ roles, and 3) information about how sober monitors will be identifiable to party guests
  • A plan for checking IDs, which includes:
    • How Stanford IDs will be checked
    • If alcohol will be available or served, how government IDs will be checked.
      • If you plan to give 21+ guests a wristband so that they only need to show their government ID once, wristbands must be distributed at the party, not in advance of the party.
  • A plan for monitoring entrances and exits to ensure only invited guests are able to attend, which must include:
    • How the student group will prevent members and guests from bringing in their own alcohol and what they will do if they observe someone bringing in their own alcohol.
    • How the student group will identify members and guests who arrive intoxicated and their plan for what to do if this happens.
    • How the student group will seek help if guests arrive highly intoxicated and need assistance.
• A party may last a maximum of four hours. Moreover, student groups cannot host or co-host back-to-back parties, pre-parties, concurrent parties, or more than one party per day.
• Parties can only be held during the following dates. No parties will be approved during the final examinations period. Exceptions may be granted by a University representative in coordination with SUPER.
  • The first day for student group hosted parties is:
    • Fall Quarter: Friday, September 26, 2025
    • Winter Quarter: Thursday, January 8, 2026
    • Spring Quarter: Thursday, April 2, 2026
  • The last day for student group hosted parties is:
    • Fall Quarter: Saturday, December 6, 2025
    • Winter Quarter: Saturday, March 14, 2026
    • Spring Quarter: Wednesday, June 3, 2026
• Undergraduate student groups may not host parties with alcohol on campus during Admit Weekend.
• The party review committee may deny or recommend a postponement of a party if the expected lead time is not met, if it is clear that the lead time is not sufficient to support a well organized and safe party, or if the party failed a fire inspection.

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